Schuyler County has identified a need for a fund to support small businesses and existing building owners in improving the built environment in Schuyler County. This fund will assist with façade improvements to enhance the pedestrian environment and promote continued investment within the County. The funding will be used to leverage private investment in existing buildings with a preference for projects that improve the overall viewshed of buildings throughout the County. We welcome applications for façade projects that will result in a highly visible transformation to the exterior of the building. Please refer to the program guidelines and rubric to understand if your project meets the requirements.
Applications are due December 31, 2024
This program is funded by the Schuyler County Legislature and administered by the Schuyler County Partnership for Economic Development. Questions about this program can be directed to:
Kerri Green, Senior Economic & Community Development Specialist | (607) 210-6362 | kerri@flxgateway.com
PROGRAM DESCRIPTION:
In 2021 Schuyler County allocated $350,000 from funds received through the American Rescue Plan Act and allocated these monies to improve the downtown villages in Schuyler County, reflective of the transformation that Watkins Glen realized with the Downtown Revitalization Initiative funding received in 2018. Through five rounds of funding, 22 buildings were granted matching funds ranging from $10,000 to $25,000. Total private investment reached over $2 million dollars and helped to revitalize the downtown communities of Burdett, Odessa, Montour Falls and Watkins Glen.
The success of this program prompted the Schuyler County Administration to allocate an additional $200,000 and opted to open the grant beyond the borders of the previously noted downtown areas.
This fund will assist with façade improvements to improve the pedestrian environment and promote continued investment within Schuyler County. The funding will be used to leverage private investment in existing buildings with a preference for projects that improve the overall streetscape of the main roads throughout Schuyler County. We welcome applications for façade improvement projects that will result in a highly visible transformation to the exterior of the building.
PROPERTY ELIGIBILITY:
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A commercial or mixed-use property located in Schuyler County on a main roadway with additional points scored for proximity to a business or commercial area.
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The property must be an existing commercial or mixed-use building. Single, Two-Family, and Multi-Family Homes are not eligible.
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Property must be covered by liability and hazard insurance. Hazard insurance must be sufficient to cover any outstanding loans on the property and the total amount of grant funds provided.
PROPERTY OWNER ELIGIBILITY
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Program Awardee[s] must be the owner of the property or the tenant of the building with the property owner's written approval.
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The property owner must be current with all Village, County, and school taxes for all properties owned by the Awardee in the respective municipality.
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Awardees must agree to provide a minimum 50% match for their project cost. The minimum grant award will be $5,000, with the maximum award being $25,000.
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The property owner must have the ability/financial capacity to secure matching funds for the project and must provide proof that such funds are available for the specific project. The property owner must verify approval of a loan or availability of cash equal to the project cost. All program funds are provided only through reimbursement at the completion of the project. Therefore, Awardees must also have the ability to provide financing for the entire project until reimbursement is provided, typically within 60 days of project completion.
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The property must have a current business operating within the building or a signed contract for a future business when payment reimbursement is requested.
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Buildings that have previously been awarded or granted funds through the Watkins Glen DRI, the Montour Falls NY Forward and/or past rounds of the Downtown Façade program are not eligible to apply. A list of previous façade improvement grant awardees can be found online: https://www.flxgateway.com/sfip
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The project must be completed within one year from award notification.
ELIGIBLE USE OF FUNDS:
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General façade improvements and exterior structural repairs.
Such work may include, but not necessarily be limited to, painting, signage, awnings, handicapped accessibility to storefront entrances, carpentry repairs, masonry repairs and repointing, storefront and building cornice repair and/or restoration, window repairs, roof repairs [flat roofs are ineligible], sidewalk improvements and other visual improvements. All façade work should be clearly visible from a public right of way. Repairs to the rear façade of buildings are only eligible if such facades face a public parking lot, public sidewalk, or other public areas.
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Costs associated with design and engineering are reimbursable up to $2,500 or 50% of such costs, whichever is less.
INELIGIBLE USE OF FUNDS:
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The refinancing of existing debt and payment of interest generated from interim financing.
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Payment or reimbursement for participant’s in-kind labor.
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Payment of any sales tax.
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Funds may not be used for site work or ancillary activities on the property, including septic systems or laterals, grading, parking lots, landscaping, fences, or general maintenance.
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Any work that, in the Committee’s opinion, is inconsistent with the character of the community is otherwise reasonably objectionable to the local municipality.
PROCUREMENT:​​
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All awardees will be required to seek two competitive bids for each separate construction project or professional service to establish the reasonableness of project costs [or a quote from a pre-qualified contractor – list available from SCOPED]. If you are unable to procure two quotes the committee may accept one with an explanation. Preference will be given to applicants with all requirements met.
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There must be a clear, written scope of work for the project for which bids or quotes are sought. All bidders must have equal access to relevant information, including information on the property itself.
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The process should be free of collusion or intimidation, and SCOPED will exercise appropriate oversight over the entire process to ensure that it is fair and efficient and avoids actual and perceived conflicts of interest. If the awardee chooses a contractor other than the lowest bidder, reimbursement will be based on the amount of the lowest bid.
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Any selected contractor will also be required to provide proof of proper insurance, including but not limited to general liability and workers comp.
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Property owners are not excluded from completing rehabilitation work on their own properties. In-kind labor will not be eligible for reimbursement. SCOPED nor Schuyler County is responsible for damages incurred as a result of property owners completing their own work.
CONSTRUCTION MANAGEMENT/QUALITY CONTROL
Construction Monitoring
The County and the local municipality retain the right to inspect or audit work in progress and, at any point, monitor general project progress and adherence with Fund rules. In addition, the local Code Enforcement Officer will perform periodic inspections of renovation/construction activities in accordance with NYS Building Codes.
Final Inspection
Before a final payment can be made, a final inspection will be required. The local Code Enforcement Officer and the property owner will all verify that the work was completed properly and is consistent with the contracted scope of work.
PROJECT REIMBURSEMENT:
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The Awardee is responsible for the total cost of the project upfront. Grants will reimburse Awardees at the conclusion of the project after all costs of the project are paid, and proper documentation is provided. Awardees should allow approximately sixty [60] days for reimbursement processing.
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The Awardee will submit project invoices that reflect the name of the contractor, the work completed, and the amount invoiced. Corresponding canceled checks, money orders, or credit card receipts for these invoices will also be required. Payments made in cash will not be accepted for reimbursement without proper receipts and related invoices. It will be the Awardee’s responsibility to maintain and provide all of the required documentation.
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Reimbursement is subject to the execution of a final Building Inspection and Certificate of Completion.
CONFLICT OF INTEREST:
Businesses and/or properties owned by a county officer or employee, or his or her spouse, minor child, and/or domestic partner are ineligible for this program in order to ensure there is no conflict of interest in the administration of this program. For purposes of this section, ownership of a business or property shall be deemed to include any owner, joint tenant, tenant in common, tenant by the entirety, partner, member, director, officer, management employment, and/or ownership or control of more than 5% of the business's outstanding stock. Applicants will be required to complete a Conflict-of-Interest Disclosure Form to determine if a conflict of interest exists. If there is a question or ambiguity as to whether a conflict of interest does exist, the Schuyler County Attorney will make a final recommendation to the program administration.
INSURANCE REQUIREMENTS:
Each awardee will be required to submit, as a condition of the award, satisfactory comprehensive insurance that names the County of Schuyler and its officers, employees, and agents [collectively, the County] and Schuyler County Partnership for Economic Development and its officers, employees, and agents [collectively, SCOPED] as Additional Insured in connection with the work being performed pursuant to the program guidelines and requirements of the Fund. Notwithstanding the limits of any policy of insurance provided or maintained by the awardee, shall defend, indemnify and hold harmless the County and SCOPED from all claims, actions, suits, liabilities, damages, awards, costs, and expenses (including, without limitation, attorneys' fees) of every nature and description arising out of or related to the work being performed pursuant to the program guidelines and requirements of the Fund, or arising out of or caused by any act, omission, or negligence of myself officers, employees, volunteers, or agents during the construction period.
PROPERTY OWNERS’ RESPONSIBILITIES:
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The is a reimbursable grant, meaning all payments must be made by the grant recipient and submitted to SCOPED for reimbursement. As such, the grant recipient must secure the funds for the entire project. The recipient is responsible for all financial transactions and payments.
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Owners must keep records of all invoices and payment receipts and submit them to SCOPED at the end of the project. Failure to do so will result in a delay or rejection of reimbursement request. Payment receipts can be in the format of cancelled checks or redacted credit card bank statement.
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The reimbursement is paid after a final inspection has been completed by the Village of Watkins Glen Code Enforcement Officer and (if applicable) a Certificate of Occupancy has been issued.
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Owners must perform their own due diligence regarding the contractor’s capability of performing the approved scope of work. SCOPED and Schuyler County are not held accountable to work performance and quality of the owner-selected contractors. Might there be owner-contractor disputes, SCOPED and Schuyler County will not serve the role of a mediator of any kind.
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Contractors must list SCOPED, Schuyler County, and property owners as additional insured on their insurance certificate. General liability insurance and workers comp are required.
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Owners act as the project manager of their approved project. SCOPED and Schuyler County do not perform day-to-day management and oversight during the project construction period.
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The approved scope of work is final. Any modifications to the scope of work can result in a delay or rejection of reimbursement.
PROJECT EVALUATION/ RANKING:
Each project will be reviewed by the Schuyler Façade Improvement Plan Review Committee made up of representatives from the Schuyler County CDNR Committee, County Administrator, Planning Department, and the Schuyler County Partnership for Economic Development. Projects will be selected based on the impact their project will have on the Schuyler County economy, the business districts and visitor impact.
The following criteria will be used to score each project:
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Physical Impact [25 points]
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Higher points will be awarded to projects that are (1) in a prominent location, (2) collocated with other program applicants, (3) located near recently renovated properties, (4) key to renovation in the surrounding area, (5) mixed use sites.
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Viewshed [25 points]
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Higher points will be awarded to projects that are viewable from state roads. If Property is not viewable from any state, village, county or town roads you may receive no point under this category.
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Project Readiness [20 points]
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The committee will give points based on (1) proof of ownership, (2) proof of financing, (3) submitted design, (4) at least two quotes.
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Economic Impact [35 points]
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Higher point values will be assigned to projects that can show a higher level of private investment as it correlates to the grant award being requested. Additional points may be granted if this project will bring a vacant or empty asset back to occupancy.
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Property Location [25 points]
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Higher points will be given to projects that are in a recognized location as identified on the Official Schuyler County map, per the Schuyler County Planning Department.
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REIMBURSEMENT CHECKLIST
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Cancelled Checks or Credit Card Statements matched with invoices.
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Please submit payment record matched with each invoice.
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Invoices must show details of work that was performed, cost and reflect any and all payments were made.
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Items that were not approved or if work is not clearly noted on invoices, partial payment may be given.
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Photos of the building and work before and after.
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EIN Number